You have 47 clients named Aman. Your Moneris shows a $12,400 batch deposit—but which clients paid? You forgot the final $800 milestone on 15 closed cases. Your retainers are taxed as income instead of liabilities. I've seen this chaos from the inside. Now I fix it.
After three years as the in-house bookkeeper for a multi-branch Manitoba immigration consultancy, I've watched these four issues drain profits and invite compliance disasters.
You have 47 clients named Aman Sharma. 23 named Priya Patel. Your admin just posted a $2,500 payment to the wrong Aman. Now your trust account doesn't reconcile, you've billed the wrong client, and you're one audit away from disaster.
Your Moneris statement shows "Batch Deposit: $12,450." Your Square says "Transfer: $8,200." Which clients paid? Which cases? Which retainers? Your POS terminal knows. Your books don't. That's not bookkeeping—that's gambling with compliance.
You forgot to bill the final $800 milestone on 18 closed cases this year. You lost $9,400 in IRCC fee receipts buried in Gmail. Your retainers are booked as income—not liabilities—so you're paying 25%+ more tax than you owe. These leaks compound silently.
CICC doesn't want "close enough." They want monthly trust reconciliation. Segregated funds proof. Complete audit trails. "We'll figure it out before the audit" is exactly how consultants lose their license—and their livelihood.
I built Omzato to solve the exact problems I witnessed inside immigration firm operations. These aren't generic bookkeeping services—they're forensic protocols designed specifically for RCIC compliance.
We use IRCC's Unique Client Identifier as the primary key for every transaction. No more "which Aman?" Your QuickBooks matches your IRCC portal, every single time. Names become secondary. UCIs become law.
Every dollar is forensically matched three ways: your bank statement, your merchant portal (Moneris/Square/Clover), and your IRCC portal or Gmail receipts. Zero black boxes. Zero mystery deposits. Every cent accounted for.
Monthly scans of your case management system against your billing records. We find forgotten milestones, unbilled fees, and IRCC receipt gaps before they become $50,000 problems. Your money stops disappearing.
Cash-basis is a compliance failure for immigration firms. Every retainer is a liability until a milestone is hit. We use proper accrual accounting to ensure your retainers are recorded as liabilities when received and recognized as revenue only when earned. This is how you pass CICC audits—and stop overpaying taxes.
Find out exactly where your books are leaking money and compliance risk.
Request Your Free Diagnostic
For three years, I was the bookkeeper inside a multi-branch Manitoba immigration consultancy. I've reconciled the trust accounts that wouldn't balance. I've chased the Moneris mystery deposits. I've watched the panic when CICC sends an audit notice. I've seen the "Aman Problem" ruin entire months of work. I've found $40,000 in unbilled milestones hiding in case management systems. I know exactly what keeps you up at night—because I've lived through it.
This isn't generic bookkeeping. It's specialized, compliance-focused, revenue-recovering work. The pricing reflects the expertise and the results.
For Solo RCICs Who Need Audit-Ready Books
Get the foundation right. Accrual-based trust accounting built for CICC compliance from day one.
Ideal for solo practitioners with clean books
Complete Forensic Bookkeeping for Growing Firms
The complete package. Every protocol. Every recovery. Every dollar accounted for.
Final pricing based on firm complexity
For Firms with Years of Messy Books
Deep forensic audit to find every leak, every discrepancy, every dollar you're owed.
$999-$2,499 based on years of backlog
Fill out this form and I'll personally reach out within 24 hours to schedule your trust account review. No obligation. No pressure. Just a clear picture of where your books stand.
Stop wondering if your trust account will pass inspection. Stop losing money to retainer misclassification and forgotten milestones. Get a bookkeeper who actually understands immigration firm operations—because he lived them.
🚀 Full-time dedicated service launching January 23, 2026. Reserve your diagnostic now.